AI Tips for Everyday Productivity — How to Use AI to Reclaim Your Time (TPS604)

195 snips

Mar 16, 2026

Practical tips for using AI tools like Perplexity, ChatGPT, Claude and Gemini for real-time research and task automation. Walkthroughs of autonomous agent workflows, Airtable and Notion integrations, and overnight Chrome plugin routines. Discussions on secure AI browsing, improved dictation and voice modes, and techniques to make AI-generated writing sound like your own.

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INSIGHT

Match Tools To Their Strengths Not One Tool For All

No single AI tool fits every need; professionals use multiple LLMs for different strengths.
Brooks uses ChatGPT daily, Claude for technical tasks, and Gemini for images/video to match each tool to its specialty.

ADVICE

Turn Research Notes Into Multimedia Overviews

Use NotebookLM (Google) for deep research and to auto-create mind maps, audio overviews, and cinematic videos from your notes.
Tian fed his Oura Ring data into NotebookLM and generated a seven-minute narrated cinematic video summary.

ADVICE

Prefer Perplexity For Real-Time Research And Sentiment

Use Perplexity for real-time search and sentiment analysis across social media and forums.
Tian chooses Perplexity over general LLMs for recent-news queries and targeted social-source limits when assessing product or event sentiment.

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Discover how to transform AI from a novelty into a powerful productivity partner. In this episode, we share tactical tips for everyday use, from using Perplexity for real-time research to training ChatGPT to write in your unique voice. We also dive into the latest Apple Intelligence features and how workflow-based AI adoption can help you reclaim hours every week. Learn why focusing on principles over features is the key to lasting productivity gains.

Try Notion Custom Agents at notion.com/tps.

Masterclass.com/TPS for an additional 15% off any annual membership.

Visit asianefficiency.com for more productivity tips and tactics.

Cheat Sheet:

Become a member of TPS+ and get ad-free episodes a week before anyone else with other great bonuses like the famous “One Tweak A Week” shirt.

Top Three Productivity Resources [1:56]
Running 300 Lead Enrichments Autonomously [5:17]
Why Real-Time Search Still Matters [9:43]
Finding the Right AI Tool for the Job [11:23]
Securing Your AI Browser Sessions [17:42]
Chrome Plugin Workflows That Run Overnight [19:43]
Voice Mode Goes Everywhere [22:48]
The Dictation Upgrade Changing Everything [26:20]
Sounding Human in AI-Generated Writing [29:19]
Context Files Transform Voice Inputs [30:31]
Closing the AI Feedback Loop [32:11]
Skills Beat Generic AI Prompts [34:16]
Learning AI Through Structured Frameworks [38:07]
From Beginner to Advanced in Three Stages [41:05]

Links:

Shopify
Notion
Masterclass
25X Productivity Coaching
4-Day AI Sprint
AI Workshop in Austin TX
Perplexity Computer — Autonomous AI agent system for complex task execution
Airtable — AI-native database platform with native integrations for AI agents
Gamma — AI presentation and proposal builder with Claude integration
Google NotebookLM — AI research tool for analyzing documents and generating audio overviews
ChatGPT — OpenAI's conversational AI
Claude — Anthropic's AI assistant
Google Gemini — Google's multimodal AI assistant for images and video
Grok — xAI's real-time search and reasoning AI
Claude for Chrome — Browser extension enabling Claude to read, click, and automate web tasks
Exa AI — AI-powered search and scraper tool for finding people and data; used in recruiting workflows
Manus AI — Autonomous AI agent that executes complex tasks end-to-end; recently acquired by Meta
Wispr Flow — AI-powered voice dictation app removing filler words and auto-editing
OpenClaw — Automation and AI agent platform
Rick Mulready's YouTube Channel — Recommended YouTuber for accessible AI education
Productivity Academy
The Productivity Show on Youtube
The Productivity Show Youtube Clips
Become a member of TPS+
Take the Productivity Quiz

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