Business Casual My Entire Asana Workflow
Mar 20, 2026
A deep dive into a creator’s complete Asana workflow, from org structure and ongoing versus one-off projects to board views and calendar planning. Learn about task setup with custom fields, subtasks, SOPs, and recurring tasks. Hear how editorial calendars, team handoffs, and app development boards are organized. Reflections on evolving systems since 2015 and why Asana is a work ledger, not a magic fix.
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Treat Projects As Ongoing Departments
- Use Asana projects as ongoing departments rather than one-off checklists.
- Matt organizes work as evergreen projects so tasks cycle through repeatable pipelines instead of archiving entire projects.
Five Stage Kanban For Everlasting Articles
- Use a Kanban board with idea → write → edit → optimized → published columns for articles.
- Matt keeps an ideas bucket and moves a single task (the article) through five columns to reflect continuous improvement.
Keep The Article Task Open With Subtasks
- Model each article as one main task with subtasks for each step so the main task remains editable forever.
- Matt uses subtasks like draft, edit, add to WordPress, and SEMrush tracking that get checked off individually.