Manage This - The Project Management Podcast Episode 239 – Hybrid Trends for Project Leaders: One Size Doesn’t Fit All
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Dec 15, 2025 Olivia Montgomery, Associate Principal Analyst at Capterra, dives into the rise of hybrid project management. She defines hybrid methods as a blend of approaches tailored to organizational needs. Olivia reveals a jump in hybrid usage from 21% to 41%, driven by tech advancements and cross-industry adoption. She shares insights on balancing structure with flexibility, common pitfalls in implementation, and the importance of a single source of truth. Plus, she discusses how AI is transforming project management and the traits that lead to success in this evolving landscape.
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PMO Built Hybrid Tracks With Thresholds
- Olivia described building a PMO that negotiated C-suite predictability with IT's need to be less restrictive.
- They created thresholds and multiple tracks so projects followed appropriate levels of governance.
Make Roles And Handoffs Obvious
- Do map crystal-clear roles, handoffs, and escalation paths using RACI and flowcharts.
- Hold one-on-one conversations to clarify expectations and tools for each stakeholder.
Don't Expect One Tool To Do Everything
- Avoid forcing a single tool for most organizations; expect multiple specialized tools.
- Define each tool's purpose and the project's source of truth so data stays consistent.