The AI Productivity Podcast
Paperless Movement®
Tom and Paco break down how AI actually works in real business operations. No hype, no theory. Just the systems, tools, and workflows they use every day to run their company with 28+ AI agents.
We use our ICOR® methodology (Input, Control, Output, Refine) to help busy professionals build customized productivity systems that handle both information and action. AI is the accelerator, but the system comes first.
What you'll learn:
- How to build and manage AI agent teams
- Practical automation workflows that save hours every week
- Tool reviews and comparisons for real business use
- System thinking applied to digital productivity
With decades of business expertise, we bridge the gap between "AI exists" and "AI works for my business."
New episodes weekly.
We use our ICOR® methodology (Input, Control, Output, Refine) to help busy professionals build customized productivity systems that handle both information and action. AI is the accelerator, but the system comes first.
What you'll learn:
- How to build and manage AI agent teams
- Practical automation workflows that save hours every week
- Tool reviews and comparisons for real business use
- System thinking applied to digital productivity
With decades of business expertise, we bridge the gap between "AI exists" and "AI works for my business."
New episodes weekly.
Episodes
Mentioned books
Jun 19, 2024 • 36min
Apple Keynote 2024 - Was it really that bad?
The recent Apple keynote left many feeling underwhelmed, with a lack of significant innovations in iOS 18. Highlights like rearranging icons felt uninspired compared to competitor advancements. The conversation shifted to Apple's AI, revealing frustrations about its slow development. There was also a critique of the integration limitations within Apple's ecosystem, particularly for busy professionals. The duo reflected on the hidden costs of Apple's 'free' services and the pricing strategies, all while contemplating the impact on productivity.
11 snips
Jun 12, 2024 • 28min
Develop your Thinking - Correct use of OneNote, Evernote and co.
Explore the benefits of journaling with tools like OneNote and Evernote, and how AI can enhance note-taking. Learn about organizing notes, capturing inspiration, comparing digital vs. paper systems, and utilizing AI technology for journaling.
17 snips
Jun 5, 2024 • 32min
How to Achieve your Business Goals on Autopilot
Discover the ICOR® concept for setting goals quarterly, weekly, and daily. Learn about tools like ClickUp, Sunsama, and Todoist for efficient productivity. Emphasize the importance of routines, goal setting, and task breakdown for achieving business objectives.
May 29, 2024 • 18min
Reflecting on Life and Productivity: A Birthday Special
Delving into yearly reviews and personal assessments for enhanced productivity and well-being, using birthdays as pivotal moments. Integrating digital tools to streamline reflective practices. Emphasizing system updates for efficiency and adapting to changes effectively.
May 15, 2024 • 41min
Exploring Heptabase's 2024 Feature Updates and Future Plans with Founder Alan Chan
Join Heptabase founder Alan Chan and Tom Solid as they dive into the new features and future plans of Heptabase. They discuss the improved mobile app, task management, and digital whiteboard, highlighting the seamless integration for effective project management. The conversation also covers recent upgrades, performance enhancements, AI integration, and the efficiency of Heptabase for comprehensive task management.
May 1, 2024 • 28min
Escape the Limitations of Your Current Productivity Tool Ecosystem
Discover strategies to boost productivity within various tech ecosystems like Microsoft, Google, and Apple. Learn about leveraging existing tools effectively, integrating alternative options securely, and navigating corporate restrictions. Emphasizing a tool-agnostic approach for workflow improvement and choosing reliable software solutions for long-term productivity gains.
5 snips
Apr 24, 2024 • 24min
Effective Project Management using ICOR's Output Elements
The podcast explores the importance of defining tasks, projects, and workflows for enhanced productivity. It discusses 'output elements' in project management and offers practical tips on using tools like ClickUp to streamline operations. The chapters cover topics such as task durations, goal setting, and task prioritization for improved organization and goal achievement.
4 snips
Apr 17, 2024 • 27min
Boost Your Team's Productivity with Streamlined Idea Management
Explore how the Idea Incubator integrates into productivity systems, managing and nurturing business ideas efficiently. Learn about preventing idea duplication, prioritizing ideas, and enhancing team collaboration using a tool-agnostic workflow. Discover the importance of streamlined idea management in boosting productivity and project management within corporate settings and software development.
11 snips
Apr 10, 2024 • 33min
Unveiling the Secrets of Effective Note Processing for Busy Professionals
Explore the secrets of effective note processing for busy professionals, including strategic tagging, utilizing inboxes for control, and optimizing note-taking apps. Learn about streamlining workflows, reducing app usage, and transitioning between note-taking tools for enhanced productivity.
Apr 3, 2024 • 36min
Tana vs Heptabase and Shallow vs Deep Thinking using Note-Taking Apps
Dive into the contrasting strengths of Tana and Heptabase in enhancing productivity and note-taking. Discover how Tana excels at quick, shallow thinking and idea generation, while Heptabase supports deep content creation. The discussion highlights the outlining technique for organizing thoughts, the nuances between bullet points and outlines, and crafting personalized productivity systems. Plus, learn the importance of choosing the right tools for individual workflows and how to effectively manage long texts and complex projects.
