145: Tips for Training Part-Time Team Members with Kaneisha Grayson

Nov 15, 2022

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For many of us running Delightfully Tiny Teams, the ideal team set-up is one where no one works full time — including the owner. Today Kaneisha Grayson returns to the pod to share with her signature transparency her lessons learned about onboarding part-time team members, designing effective hiring and vetting processes, teaching sales skills, and scaling without breaking the bank. If you haven’t already, be sure to check out our previous conversation in episode 131: Scaling Your Joy While Streamlining Business Overhead and Navigating ADHD.

More About Kaneisha: Kaneisha Grayson is the founder of The Art of Applying, an agency that aids graduate school applicants to get accepted into top-tier schools and achieve funding. She is the author of Be Your Own Boyfriend: Decide to Be Happy, Unleash Your Sexy, and Change Your Life and host of the Scale Your Joy podcast. Kaneisha is dedicated to sharing her journey with like-minded people who are ready to forge their own path, creating a life and business that brings them joy instead of suffering through the corporate grind.

🌟 3 Key Takeaways:

Pyramid of Executive Assistance: VAs who can accomplish tasks you know how to do → Executive Assistants who can own total areas of responsibility → Chief of Staff/ Chief Operating Officer who can make decisions on their own.
Make a Loom video of you completing each task: Keep them under 10 minutes. Tasks of more than five hours are projects. Create a to-do list for each new hire for them to track and for you to see their progress.
Don’t hire people to solve problems that you haven’t been able to solve yourself (that’s what experts are for). Hire people to help with areas you have already solved and you know what correctly done looks like.

📝Permission: Keep some of the tasks that you are excellent at and bring money into the business on your own desk, and let go of the feeling that you’re not acting like “the CEO.” Similarly, if there’s something you love that doesn’t take a huge amount of time, do it yourself, even if it doesn’t make the most mathematical sense.

✅Do (or Delegate) This Next: Set up the Delegation Task Tracker and observe over the next two weeks (particularly when you’re in email response mode) what you could delegate that you aren’t already, personal and professional.

📘Books Mentioned:

🔗Resources Mentioned:

Kaneisha on the web, Instagram: @kaneishagrayson, LinkedIn, Facebook,
Kaneisha’s podcast: Scale Your Joy
Jenny’s Delegation Task Tracker and 75+ Things I’ve Delegated in the Last Year, the full Free Time Toolkit
Join the BFFs Community
Tools: Loom, Kajabi, Basecamp, Notion

🎧Related Podcast Episodes:

Kaneisha’s Hire an Extraordinary Executive Assistant: A Conversation with My Executive Assistant (YouTube version)
054: Ten T's of Successful Delegating
006: Going Pro on Podcasting with Jordan Harbinger
Jenny’s first ever Pivot podcast from 2014 (!) 6: How I Work with My VA: Systems and Strategy

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