EP77: Running the Show While Your Executive Is Travelling
Sep 18, 2025
Discover how to thrive when your executive is away. Learn to set clear communication and decision-making guidelines, ensuring nothing slips through the cracks. Master an efficient inbox management system and keep team momentum strong. Find out how to establish effective communication across time zones with concise updates. Finally, hear tips for a smooth re-entry for your executive, including a focused debrief and handling trip admin. These practical strategies will keep you ahead while your executive travels!
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volunteer_activism ADVICE
Plan For Disruptions In Advance
Anticipate disruptions using tools (Flightradar, TripIt) and draft holding emails and decision trees in advance.
Execute prepared plans instead of reacting when delays occur.
volunteer_activism ADVICE
Guard Their Focus Aggressively
Guard your executive's focus by shielding prep time and holding non-essential calls and emails.
Route all non-urgent messages through you and block quiet zones in the itinerary.
volunteer_activism ADVICE
Steady The Office While They're Away
Keep office check-ins running, share context, and create a temporary decision map of approvals you can handle.
Celebrate visible progress so colleagues feel informed and momentum continues.
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When your Executive is out of the office, your role doesn’t slow down — it shifts gears. In this episode of The EA Campus Podcast, Nicky Christmas shares practical strategies for managing both sides of the job: supporting your Executive on the road and keeping the office moving in their absence. From setting clear communication rhythms and decision boundaries to running a triage inbox and planning a smooth re-entry, this episode is packed with grounded, tactical advice you can apply straight away.
You’ll learn how to:
Build trust so you can make confident decisions while your Executive is away
Operate a sharper, more assertive inbox triage system
Protect your Executive’s focus during high-stakes trips
Use tools and templates to handle disruptions and keep things steady
Plan the first day back so your Executive avoids burnout and stays effective
If you’ve ever been told, “Now the boss is travelling you can put your feet up,” this episode will prove just how wrong that is.
Show Notes
Free Travel Itinerary Template – create seamless, professional itineraries
Assistant Essentials Online Course – master travel management, stakeholder comms, and proactive support
The EA Campus Podcast