Getting Things Done Ep. 353: GTD Implementation and Integration
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Mar 11, 2026 Sebastian, a participant who uses tickler/recurring reminders and the Natural Planning Model, and Peter, a participant who raises practical recurring-event scenarios, explore recurring projects, checklists versus projects, calendar use for day-specific actions, tickler files to avoid list overload, review frequency, and naming granular next actions.
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Use Checklists For Recurring Event Projects
- Create a reusable checklist for recurring events so you only handle differences each time.
- Mark repetitive steps like booking speakers and preparing handouts on the checklist to avoid rethinking the process every week.
Recurring Meetings Can Live In Rhythm Not Project Lists
- A recurring weekly meeting may not need 52 separate project entries if a reliable rhythm and support systems exist.
- If you have calendar actions, checklists, and area-of-focus awareness, you can often keep things on cruise control.
Keep A Projects On Hold List
- Maintain a Projects On Hold list for definite commitments you won't act on immediately.
- Use it for items within a year that you don't want to review daily but still intend to complete later.