Brooks Duncan, The Paperless Guy, discusses transitioning into a paperless lifestyle, benefits of digital space, hybrid notebooks, and the launch of The Paperless Security Guide. Topics include defining paperless, keeping track of digital files, workflow systems, and digital-analog tools.
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Starting Paperless
Start by digitizing new incoming paper to establish a system before tackling older documents.
Analyze paper inputs (mail, notes, etc.) to identify areas for elimination or digitization.
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Managing Digital Clutter
Create a flexible digital organization system (by category or other methods).
Integrate with task management for bill payments, setting reminders instead of relying on physical bills.
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Paper to Digital Workflow
Brooks scans handwritten notes to Evernote, tagging them for searchability.
He suggests other options like Office Lens and OneNote for Windows users.
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This episode is brought to you by Your Clockwise Week—a personalized weekly structure built around your actual life, not an ideal one. If your week feels full but not fitting, you can learn more at mikevardy.com/yourclockwiseweek.
Brooks Duncan from DocumentSnap (a.k.a. The Paperless Guy) is this week’s guest on The Productivityist Podcast. We talked about many things, but primarily focused on the idea of backing up and going paperless.
Brooks sets things straight on the concept of going paperless, which often people think means just not using paper at all. He also recounts how he fell into the paperless lifestyle, and how people can also choose to do the same with theirs. Brooks and I walk through the process of easing into the paperless life, its benefits, as well as recommended apps to help us all transition into this lifestyle.
On this episode, we discussed:
Brooks’ definition of ‘paperless’ and when did he decide to explore the paperless life.
The best way of keeping track of the digital files upon switching to paperless.
The framework / system / sample workflow to get it from paper to digital.
Brooks’ thoughts the rise of digital-analog hybrid notebooks.
What were the benefits of the digital space as well as its disadvantages and security.
The launch of the second version of The Paperless Security Guide.
Related Links
DocumentSnap
Evernote Scannable
The Productivityist Podcast 52: Everything Evernote with Andrew Sinkov
Slice Planner
Rocketbook Wave
Titan: The Life of John D. Rockefeller, Sr. by Ron Chernow
Paperless Security Guide
Brooks Duncan (@documentsnap) | Twitter
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