Learning English For Work Office English: Organising meetings
Feb 16, 2026
Tips for deciding whether a meeting is needed and who should attend. Clear invitation language and pre-meeting preparation are highlighted. Using agendas to structure discussions and keep time gets attention. Techniques for encouraging quieter participants and handling seniority are explored. Practical points on note-taking, assigning actions and when to replace a meeting with an email.
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Episode notes
When Meetings Feel Unproductive
- Pippa recalls meetings where people talked for an hour and no decisions were clear.
- She contrasts this with meetings that are exciting and productive when discussion is focused.
Plan Purpose, Format And Attendees
- Plan the meeting purpose, format and attendee list before sending invites.
- Be clear in the invitation about topic and preparation so people decide if they need to attend.
Use An Agenda To Structure Time
- Send an agenda that lists topics and the meeting structure before the meeting.
- Use the agenda to keep each section on track and manage time during the session.