The Matt Gray Show the AI system that replaced my to-do lists I EP 137
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Feb 26, 2026 They explain using AI as a second brain to offload memory with monthly personal board meetings. They show how to train an AI on project files for brutal leadership feedback. They describe decision compression to cut routine choices and a personalized decision filter. They walk through systemizing repeat tasks into SOPs and converting Looms into timestamped procedures.
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Brain As Compass Not Hard Drive
- Your brain should be a compass, not a hard drive for storage.
- Matt Gray realized moving storage to AI cut cognitive load and freed energy for creative, high-leverage work.
Run A Monthly Personal Board Meeting
- Do a monthly personal board meeting to offload goals and reflections into AI.
- Matt stores 10-year, 3-year, 1-year goals and 90-day priorities in Google Slides, then inserts the PDF into his AI project.
Build A Centralized AI Memory Project
- Create a centralized AI project loaded with your files and fat prompts so AI knows your context.
- Matt keeps ~38 files (offers, financial model, transcripts, org chart) and detailed instructions in his 10x profit project.