Embedding AI into everyday workflows

Are employees really ready for AI in the workplace, or are we moving faster than people can realistically keep up?

In this episode, I'm joined by David Evans, Chief Product Strategist at GoTo, to explore what is actually happening inside organizations as AI becomes part of everyday work. There is a growing assumption that businesses are already well on their way, with employees confidently using AI tools and leaders rolling out strategies at pace. But David brings a more measured view, backed by research and real-world insight, that suggests the picture is far more complex.

One of the biggest themes in our conversation is the gap between expectation and reality. Many companies assume that younger employees, particularly Gen Z, naturally understand how to use AI in a professional setting. David challenges that idea directly. He explains that while familiarity with technology is high, the ability to apply AI effectively, responsibly, and in a business context is something that every generation is still learning. Without clear guidance, training, and governance, organizations risk creating confusion rather than progress.

We also talk about how AI is quietly becoming embedded in everyday workflows. Instead of replacing roles outright, it is helping people shift their focus toward higher-value work. That shift is already visible in areas like customer support, where contact centers are evolving through smarter automation, better tools for agents, and a growing acceptance of remote and distributed teams. David shares what this could look like over the next year, and why the balance between human and machine will remain central to delivering good experiences.

Another area we explore is the growing need for integration. Many organizations are dealing with fragmented communication tools, rising costs, and increasing complexity. David explains why there is a clear move toward unified platforms that bring communication, collaboration, and AI together in a more cohesive way. That includes the rise of conversational AI, with tools like AI receptionists becoming easier to deploy and more widely trusted.

Of course, none of this happens without challenges. Security, data privacy, and the risks associated with shadow IT and generative AI are becoming more visible. David outlines how technology providers are responding, and what leaders need to think about as they balance innovation with responsibility.

This conversation offers a grounded look at where workplace AI is heading, cutting through assumptions and focusing on what leaders need to understand right now.

So as AI becomes part of the fabric of everyday work, are organizations doing enough to support their people, or are they expecting too much too soon?