Advice for New COOs: Clear Roles & Revisions

Are you secretly worried your growth will wreck the “family” vibe in your business or that tighter systems will make top talent leave?

In this episode, Sivana Brewer interviews Erica Wright, COO of VRA Realty, whose systems-first playbook catapulted the brokerage from 85 to 115 agents, spanning five states.

They dig into the raw truth of building infrastructure for explosive scale (without losing loyalty), balancing tough accountability with real compassion, and leading teams remotely while launching new ventures abroad. Discover how Erica harnessed her psychology and sales background to build trust, manage visionaries, and create a culture where hard conversations actually drive growth.

Don’t miss this episode if you want to avoid costly attrition, burnout, and lost culture. Listen now for exclusive, actionable insights. These proven moves aren’t taught anywhere else!

Timestamped Highlights

[00:00] – Erica’s bold entry: transforming chaos into compliance with her first CRM rollout

[05:51] – How a psychologist became an operations powerhouse (and opened 8 offices in 6 months)

[09:45] – Balancing ambition and deep family ties after personal loss—the surprising lessons for remote executives

[13:46] – Color-coded calendars and time-blocking rituals: how Erica runs five business lines from Mexico

[16:01] – Her step-by-step playbook for deciding what to delegate, outsource, or tackle solo

[19:11] – The “idea overwhelm” dilemma—how to hold visionaries accountable to the real mission

[21:37] – Inside the first 90 days: building trust, rolling out new systems, and avoiding agent revolt

[25:27] – The truth about “family cultures”: love, accountability, and how to fire without guilt

[28:07] – Why being COO feels lonely (and what to do about it, ven if you’re building a team abroad)

[31:31] – Emotional management, therapy sessions, and creating radical honesty in a high-turnover industry

[39:28] – Erica’s regrets—and #1 advice for any new COO about setting boundaries with their CEO

[41:05] – Her next big move: remote work, funds management, and two brand-new business launches

About the Guest

Erica Wright is the Chief Operating Officer of VRA Realty, a fast-growing boutique real estate brokerage now spanning five states and over 115 agents. Known for her powerhouse systems mindset and global operations expertise, Erica engineered VRA’s scale through smart hiring, process revamps, and authentic relationship-building. She brings a rare blend of psychology, direct sales, and hands-on leadership from international markets, transforming loosely organized teams into high-accountability, high-loyalty cultures. Erica is also the founder of Steven’s Wings, a nonprofit for underserved youth, and is launching “This Might Be a Bad Idea”—a podcast about life and leadership abroad.

🔗 LinkedIn | Website | Facebook | Instagram | YouTube

Mentioned Resources

1. Steven’s Wings (nonprofit)
2. EOS / L10 (Entrepreneurial Operating System)
3. Eventbrite
4. Closers.io (referenced company)

About the Co-Host

Sivana Brewer is a Fractional COO for Remote Teams and former COO at Closers.io, where she helped scale the company to multiple eight figures and built over 500+ sales teams in just 2.5 years. She specializes in leadership development, remote operations, and systems that empower teams to grow sustainably.

🔗 Connect with Sivana on LinkedIn

Important Links

1. Connect with Cameron: Website | LinkedIn
2. Explore the COO Alliance - The World’s Leading Community for Seconds in Command
3. Get Cameron’s book: Second in Command: Unleash the Power of Your COO Book
4. Take Cameron’s leadership course: Invest In Your Leaders Online Course (Use promo code PODCAST10 before the end of the month for 10% off)
5. Chat or video call with AI Cameron via Delphi

The Second in Command Podcast is an original production hosted by Cameron Herold and co-hosted by Sivana Brewer. Brought to you by COO Alliance. Production and editing by Podcast Your Brand.