Walkthrough: weekly cash tracking example

In this episode of the "Ecomm Breakthrough Podcast," host Josh Hadley shares his "essential cash flow playbook" for scaling e-commerce brands without outside capital. He explains how to forecast cash flow, delay payments to suppliers and ad platforms, and strategically use credit cards to extend payment cycles by up to 55 days. Josh details practical tactics, such as rotating credit cards and using services to pay suppliers, to improve cash conversion cycles and avoid debt. He emphasizes the importance of disciplined cash flow management as the foundation for sustainable, rapid business growth.

Links and Mentions:

Tools and Strategies
"Cash Flow Forecasting Spreadsheet": "00:04:53"
"Credit Card Hack": "00:15:46"
"Amex Plum Card": "00:20:12"

Quotes
"Charlie Munger Quote": "00:13:53"

Websites
"Amazon Advertising Support": "00:16:38"

Credit Cards and Financial Tools
"Chase Sapphire Reserve for Business": "00:22:46"
"Amex Gold": "00:22:46"
"Chase Business Preferred": "00:22:46"
"Chase Business Premier": "00:22:46"
"Capital One Spark Cash Plus": "00:22:46"

Payment Services
"Melio": "00:24:56"

Timestamps:

00:00:00 Introduction & Episode Overview
Josh introduces the podcast, his background, and previews the main topic: the essential cash flow playbook for e-commerce.

00:00:57 The Hidden Strategy Behind Top E-commerce Brands
Explains why cash flow management is the secret to scaling without outside capital, especially for bootstrapped entrepreneurs.

00:01:54 The E-commerce Cash Flow Challenge
Discusses common struggles with cash flow, inventory, and taxes that e-commerce brands face.

00:03:50 Personal Cash Flow Crisis Story
Josh shares a personal story about nearly missing payroll and the dangers of taking on debt.

00:04:53 The Importance of Cash Flow Forecasting
Introduces the cash flow forecasting spreadsheet as a critical business tool.

00:05:56 How the Cash Flow Spreadsheet Works
Describes how to use the spreadsheet to track inflows, outflows, and anticipate cash shortages.

00:07:09 Forecasting Purchase Orders and Launch Timing
Explains how to use forecasting to time purchase orders and product launches for optimal cash flow.

00:08:08 Spreadsheet Walkthrough: Weekly Cash Tracking
Step-by-step example of tracking weekly cash balances, payments, and Amazon disbursements.

00:11:04 Identifying Cash Shortfalls and Solutions
Shows how the spreadsheet highlights cash shortfalls and introduces strategies to avoid predatory loans.

00:12:57 When (and When Not) to Use Debt
Discusses rare scenarios where loans make sense and why most e-commerce brands should avoid debt.

00:13:53 The Dangers of Leverage Without Financial Sophistication
Warns about the risks of leverage for those without advanced financial modeling skills.

00:14:54 Credit Card Hack: Delaying Payments
Introduces the credit card hack to delay payments to vendors and ad platforms, extending cash flow.

00:16:38 Increasing Amazon Billing Thresholds
Explains how to request higher billing thresholds from Amazon to increase payment float.

00:17:34 Paying Ad Charges with Multiple Credit Cards
Advises on using multiple credit cards with staggered statement dates to maximize payment delays.

00:18:19 Credit Card Application Hack
Shares a tip for applying for multiple credit cards simultaneously to minimize credit score impact.

00:19:08 Optimizing Statement Dates for Maximum Float
Details how to schedule charges for the start of statement periods to get up to 55 days of float.

00:20:12 Amex Plum Card for Extended Float
Describes using the Amex Plum card for up to 90 days of payment float, with trade-offs.

00:21:06 Seasonal Cash Flow Management Example
Shows how to use these strategies during high-spend periods like Q4 to avoid cash crunches.

00:21:57 Rotating Credit Cards & Tracking Rewards
Explains how to rotate credit cards and track perks, rewards, and statement dates for ongoing float.

00:22:46 Recommended Business Credit Cards
Lists the best credit cards for ad spend, rewards, and payment terms.

00:23:54 Paying Suppliers with Credit Cards via Third Parties
Explains using services like Melio or Plastiq to pay suppliers by credit card, even if they prefer wire/ACH.

00:24:56 Offsetting Credit Card Fees with Rewards & Tax Savings
Breaks down how credit card fees are offset by rewards and tax deductions, making the strategy cost-neutral.

00:28:06 Turning Cash Conversion Cycle Negative
Describes how combining supplier terms and credit card float can result in a negative cash conversion cycle.

00:29:06 Cash Conversion Cycle Levers: Positive & Negative
Outlines actions that improve or worsen cash flow, such as inventory turnover and payment terms.

00:31:53 Impact of Credit Card Hack on Cash Flow
Demonstrates how implementing the credit card hack increases cash balances and enables faster scaling.

00:32:55 Action Steps & Forecasting Best Practices
Encourages listeners to implement forecasting, open multiple credit cards, and track statement dates.

00:34:37 Conclusion & Free Resources Offer
Wraps up with a call to action, offering slides and the cash flow spreadsheet via QR code.

Transcript:

Josh Hadley 00:00:00  How would you like to be able to delay payments to your suppliers and even like the big advertising platforms like meta, like Google, like Amazon, even TikTok shop by over 55 days without missing a due date or without having your ads turned off. Welcome to the Econ Breakthrough Podcast. I'm Josh Hadley. I've scaled my own e-commerce brand from 0 to 8 figures, and I'm actively building towards nine figures in sales. This podcast is where I document that journey and share the systems, the strategies, and the lessons learned in real time so that you can learn what actually matters and scale your own business. Would you like to know the number one strategy that sits behind some of the best performing e-commerce brands in the entire world? And this is the strategy that actually sits behind the scenes. It's not outwardly visible, but it allows them to scale infinitely and you never know what's sitting behind the scenes. Today, I'm going to be revealing what that number one strategy is and how you can implement it into your own business.

Josh Hadley 00:00:57  My name is Josh Hadley. First and foremost, I am a man of faith. I'm a father of four and husband to a beautiful wife. I've been in e-commerce business owner for over ten years now, and also an eight figure business owner doing multi millions of revenue on Amazon, Shopify, TikTok shop and also the host of the number one business strategy podcast for ecommerce entrepreneurs, the E-com Breakthrough Podcast. So today, what is this number one strategy that sits behind the scenes? It's I'm going to show you it's the essential cash flow playbook. And first you're going to be like oh Josh, that's not that's not hot. That's not sexy. Like, this is this isn't like magic. This isn't the number one strategy. Today I'm going to show you why. It truly is ...